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WhatsApp Chatbots – Use Cases, Applications and Templates

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WhatsApp Chatbots – Use Cases, Applications and Templates

WhatsApp is the most popular messaging application in the world. With WhatsApp chatbots, you can talk to your customers around the clock, on a platform of their choosing. Here you will find WhatsApp chatbot use cases, WhatsApp chatbot applications and WhatsApp chatbot templates.

Generate leads, provide support and engage customers in real-time, for over 1.5 billion + users. But what are the best industries for a WhatsApp chatbot?

Best industries for WhatsApp chatbots

In this article, we’ll discuss the various industries, use cases and templates that are ideal for a WhatsApp chatbot.

  1. Ecommerce
  2. Real Estate
  3. Fintech
  4. Logistics
  5. Insurance
  6. Automotive
  7. Travel

WhatsApp chatbot applications for eCommerce industry

Ecommerce or electronic/internet commerce is one of the fastest-growing global consumer segments.

There are billions of consumers on their phones and computers shopping online every day. Sending them updates through emails is ineffective and slow.

Chatbots on WhatsApp allow e-commerce companies to reach out to their customers in real-time, around the clock, in a two-way conversation.

whatsapp chatbot Ecommerce applications
WhatsApp Chatbot Template: Renewing Prime Membership

Companies can answer queries, track order statuses, send payment confirmations, process returns and collect product reviews all in a single interface.

Typically 80% of a company’s queries come from 20% of their FAQ dataset. Automating this 20% allows you to free monetary and manpower resources into more effective campaigns.

WhatsApp chatbot use-cases for e-commerce companies-
  1. Support in Sales Funnel – Customers can interact with an e-commerce company’s WhatsApp Bot during the sales process and ask queries. Customers can ask about price, quality, quantity, delivery date, etc. Customers can also schedule refunds, return products, and exchange products, all using the bot interface.
  2. Placing Orders – A WhatsApp Bot can help customers place orders by funneling them in through ads. Collect leads from interactive ads on Instagram, Facebook, and Browsers using ‘Contact Us’ WhatsApp CTA’s and guide them through the process.
  3. Feedback and CSAT – Feedback and ratings are a key part of the post-sales process in the e-commerce industry. Companies send out emails to customers after every purchase to collect reviews, feedback, and CSAT. Send outbound messages to customers on WhatsApp and automate these processes at scale.

WhatsApp chatbot applications for real estate companies

There is an important fiscal distinction that separates Real Estate from other industries in this list – The Cost of Losing a Lead.

For example, the cost of losing a lead in an e-commerce business is only a few dollars. But by virtue of the much larger average cart size in Real Estate, the cost of losing a lead is hundreds of thousands of dollars.

Every lead a real estate company loses represents a significant chunk of lost potential revenue.

WhatsApp chatbot applications for real estate
WhatsApp Chatbot Template: Generating Real Estate Leads

Using a WhatsApp Chatbot, a real estate company can automatically generate and qualify leads round the clock.

Collect names, email ID’s, phone numbers, budget, locality, and other such qualifying questions. Handoff these leads seamlessly to your agents and close more leads every day.

Better qualified leads = more closed leads = higher revenue.

WhatsApp chatbot use-cases for real-estate companies –
  1. Collect details of interested customers – As we mentioned earlier, losing a real estate lead costs a large $ amount. Use a WhatsApp Chatbot so that customers can talk to you on a platform of their choice. Collect information like name, email ID, phone number, budget, no of bedrooms, location, etc. After you’ve generated the lead, simply continue the conversation on the same thread and convert them to a sale.
  2. Visit booking and confirmations  – Once a company’s generated a lead, the next step is to coordinate a visit to the site. Instead of having an endless chain of emails or constant back and forth calls, move to WhatsApp. Customers can schedule visits on WhatsApp and companies can send them reminders on the date of the visit.
  3. Payment reminder – Customers can also be sent reminders for pending payments, form EMI’s to maintenance. Gently nudge customers to clear dues and ensure you don’t have to chase them after the due date.

Suggested Reading: Real Estate Chatbot: The Ultimate Guide

WhatsApp chatbot applications for fintech industries

Much like e-commerce, Fintech is one of the fastest-growing industries in the world.

As consumers move away from traditional brick and mortar financial institutions, startups propelled by big data and complex algorithms look to revolutionize the sector.

Using a WhatsApp Chatbot, customers can submit KYC documents, get debit and credit notifications, receive portfolio performance updates, apply for loans and file fraud complaints.

WhatsApp chatbot applications for fintech
WhatsApp Chatbot Template: Re-engagement

The financial industry is expected to save over $8 billion using Chatbots.

WhatsApp chatbots can also remind customers about incomplete forms, non-submission of documents, or simply generate leads from interested customers.

Read our article on opt-ins to understand how customers can reach out to the companies to show their interest in the company.

WhatsApp chatbot use-cases for fintech companies-
  1. Reengage Incomplete Leads – Customers who have dropped off during the lead generation process can be encouraged using WhatsApp. From resubmission of documents to collecting necessary details, improve your conversion by engaging customers who would’ve otherwise been lost.
  2. Educate Prospects into Customers – Financial products have steep learning curves. This often deters customers from signing up, purchasing or reviewing your product. Engage your customers and answer their questions through your WhatsApp Bot. Automate your FAQ’s and seamlessly transfer high-level queries to human reps.
  3. Provide 24/7 Support – When it comes to money, customers demand quick and timely support. Provide excellent customer support to your customers around the clock using a WhatsApp Chatbot.

WhatsApp chatbot applications for insurance companies

The insurance industry is a constant battle between speed and sureness.

Insurance companies want to process applications and claims as fast as possible. But the speed must not come at the cost of the strict legal and compliance standards set in place.

The number of applicants and the scale of documentation required makes insurance a challenging industry to innovate for. Insurance is also difficult for customers, every policy has unique terms and conditions. Insurance claims come right after something unfortunate has befallen a customer. Chaining customers to long email threads and keeping them on hold results in disastrous customer experience.

Customer challenges for insurance companies include customers dropping off mid application or renewing expiring contracts.

WhatsApp chatbot applications for insurance
WhatsApp Chatbot Template: Renewals

Companies can use a WhatsApp Chatbot to tackle these hurdles. WhatsApp’s media-friendly interface allows customers to submit ID proof, health declaration forms, income statements, and signed proposal forms.

Chatbots can also automate the calculation of premiums, by asking qualification questions. These could be based on the duration, the plan chosen, the possibility of the claim, etc, age, income, job security, etc.

WhatsApp chatbot use-cases for insurance companies-

  1. Document submission – Collect income documents, address proof, ID proof and age proof using WhatsApp. Customers can take pictures and send it to the company using WhatsApp for one-touch document submission.
  2. Contract renewal and payments – An insurance company can use WhatsApp to remind customers where terms are running out or when payments are due. This reduces drop-off and encourages renewal.
  3. Automate claim processes – When customers inevitably file for claims, they’re in a state of duress. Unnecessary delays and unsatisfactory service ruin even the best customer experience in previous steps. WhatsApp can ensure that every claim is taken care of, through easy document submission and quick claim status confirmation.

Suggested Reading: Insurance Chatbots in a COVID-19 World

WhatsApp chatbot applications for logistics industry

Logistics is the lifeblood of the internet commerce revolution.

From packers and movers to shipping and freight, customers count on logistics companies to move their goods across the world.

Low-level queries inundate logistics companies. Questions about order statuses, refund policies, cancellations, and returns clog support channels. Instead of having service reps manning phones and email all the time, move to a WhatsApp Chatbot.

Use a WhatsApp Chatbot to ease the process for your customers. Simply enter a tracking number and immediately talk to the bot about where your package is and how long it might take to get to you.

Ensure maximum query resolution by handing off high-level issues to human reps with ease.

WhatsApp chatbot applications for logistics industry
WhatsApp Chatbot Template: Location-specific

Emails and phones simply don’t make the cut. With WhatsApp, send out real-time, second-by-second updates to your customers.

WhatsApp chatbot use-cases for companies dealing in logistics-
  1. Location updates – Most queries logistics companies entertain are low-level and easily automated. 80% of queries come from 20% of a company’s dataset. Use a WhatsApp Chatbot to answer these queries and allow your human reps to handle high-level interactions that require human support.
  2. Lead generation – Generate leads by interacting with prospects who’re interested in availing a company’s services. Ease customers through the sales process by removing sales hurdles. Encourage customers to engage with you on WhatsApp and generate leads.
  3. Receive feedback about transportation and delivery– Constant feedback before the delivery or at a later stage can be collected from the customer through the bot. This enables the logistics companies to analyze various factors such as their delivery service, condition of goods at the end of delivery, performing their due-diligence.

WhatsApp chatbot applications for automotive industry

There is always an increasing demand for the purchase of vehicles, especially in India. The industry is constantly introducing new models that suit the need of increasing customers.

Certain Automotive dealers also provide for motor insurance and integrate with companies dealing in insurance for vehicles. The chatbot can collect the requisite information and transfer it to the affiliated company. After this, the affiliated company can reach out to them.

Through the chatbot, you can book appointments for a free-drive to check the functioning of the vehicle you prefer.

WhatsApp chatbot applications for automotive industry
WhatsApp Chatbot Template: Booking
WhatsApp chatbot use-cases for automotive companies-
  1. Inquiry to the car-dealer – The customers can reach out to the car dealer via WhatsApp chatbot for any servicing related issue. They can request for servicing, alteration of any part, etc. The person can also enquire about the nearest servicing station for him/her to visit for any servicing issue.
  2. Reaching out to customers who are looking to purchase a vehicle – After the customers visit the site or fill-up a form, they can be contacted. If there are any offers or reductions, they can be informed. The customer can be asked to book a slot for visit or booking a test-drive etc.
  3. Test-drive booking – The customers who are interested in experiencing a test-drive prior to making a purchase decision can schedule one via WhatsApp chatbots.

WhatsApp chatbot applications for travel & tourism companies

Travel and aviation websites suffer from a unique problem – round the clock traffic.

Companies typically work 8 hour days, but travel/tourism businesses have customers visiting their site 24/7.

WhatsApp chatbot applications for travel and tourism
WhatsApp Chatbot Template: Web check-in

This makes answering queries, providing support and generating leads challenging. If you’re only available for 1/3rd of the day, you’re losing out on 2/3rds of your potential business.

Instead of having customers search through your site for hours on end, direct them to your WhatsApp Chatbot and answer their queries in seconds. Provide customers with boarding passes, gate notifications, web check-ins, and add-on purchases.

WhatsApp chatbot use-cases for companies dealing in travel and tourism-
  1. Selection of a trip package-The customers can reach out to the company to inquire about any travel and tourism package. They can also inquire about any package that might fit their budget or place of destination. Everyone has a different priority given to the factors that help in determining the package.  Under this, people can also book their flight/train/bus tickets to reach a particular destination.
  2. Providing support to customers while they experience the package– Also, while on the trip, if the customer faces any difficulty or there is any sort of confusion, such as a change in location, incorrect address, etc.  then the customer can revert back on the WhatsApp bot. An agent can be connected to the customer if the question gets too technical.
  3. Reaching out to the customers who have shown interest in any package- The travel agencies/ companies like make my trip can reach out to the customer on the basis of their visits and previously booked packages.


Summing it up

Through this, we can gather what all industries are desirable to implement a WhatsApp chatbot.  Companies falling under any of these sectors must invest in a WhatsApp bot for their own benefit.

By performing several tasks, WhatsApp chatbots reduce the immense burden off of the employees by their ability to conduct repetitive tasks with ease. As discussed, WhatsApp bots will allow you to generate leads, book meetings, automate sales and perform various other activities to reduce the monotonous tasks.  

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