9 Mins
back to main menu

20 Tips to Improve Your Customer Service

back to main menu

20 Tips to Improve Your Customer Service

The holy grail of customer retention lies in delivering impeccable customer service, as it is the unsung hero behind the rocketing success of companies. According to Oracle, 84% of companies who tried to enhance their customer experience strategy claim to have witnessed a surge in their revenue.

With such a significant impact on business growth, it’s high time to delve deeper into the most crucial juncture of customer interaction – customer service.

The Ripple Effect of a Solid Customer Support Strategy 

A solid customer support strategy can establish a business as a leader in their industry and drive growth. It can enhance customer satisfaction by addressing their concerns quickly and efficiently. With excellent support, customers are more likely to stay loyal to the brand and recommend it to others, reducing their chances of seeking out competitors. Effective support can also improve brand perception and attract new customers, increasing revenue. Businesses can save costs by reducing the required support staff by investing in customer support. Ultimately, 

Tips to Improve Customer Service

So, what does it take for businesses and teams to ace the customer service game? Let’s explore the art of providing excellent customer service.

Learn from the competition: To excel in customer service, you must outshine your competitors. One way to achieve this is by examining your competition’s approach to customer service and establishing benchmarks to surpass. Understanding their methods allows you to adopt their best practices while avoiding pitfalls. Encouraging your employees to comprehend the level of service offered in your industry can yield significant benefits.

Automate Customer Support: Automated customer support can provide support around the clock, even outside of business hours, improving customer satisfaction. It can also scale to handle increased inquiries without requiring additional staff, which can be particularly valuable during peak periods or unexpected surges in support inquiries.

Listen actively: Focus on the customer’s needs by listening attentively without interrupting. Take the time to understand their issue and repeat and clarify it to ensure you get to the heart of the matter. Use phrases like “I understand why you feel upset” to show empathy.

Communicate and set clear service standards: The first step to communication is making it clear that overcommunication is favoured. The same goes for customer service. Set easy-to-understand and ready-to-implement policies that you can share with the entire team. The ability to communicate clearly, either verbally or in writing, is essential to quality customer service. Especially if you are speaking to hundreds of customers every week, answers to your questions should be clear, concise and in a natural tone of voice.

Include Generative AI in your processes: Every day, Generative AI is setting a new standard for customer service by providing agents with more context over every customer query, eliminating the possibility of any errors and elevating responses sent to every customer. So include Generative AI into your customer support strategy and upgrade it to the next level.

Show empathy, understanding, and consistency: Learn how to handle all customers, whether irate, inquisitive, or talkative. Speak positively, use empathetic language, and stay cheerful. Use phrases like “Great question, let me find out for you” or “I’d love to understand more about your…” to help build customer rapport.

Prioritise customer needs: Ensure you fully meet your customers’ needs by empowering your agents to tackle customer questions. Establish the necessary escalation channels for questions beyond their expertise. Create a customer-agent matching system to build relationships with frequent callers. Offer VIP treatment for loyal customers.

Respond promptly: Customers appreciate prompt responses, even if you cannot immediately solve their problem. Acknowledge their request and let them know you are working on it.

Use personalised auto-replies: Avoid generic automated messages, which can make customers feel undervalued. Instead, consider alternative approaches, such as sending personalised emails from the CEO to new customers or those inquiring about your product.

Offer personalised contact: Provide unique and distinguished service, such as upgraded support for your best customers or sending holiday cards, letters, or packages.

Measure, solicit & and analyse feedback: Proactively ask for customer feedback to understand their satisfaction level. Use CSAT and NPS fields through multiple touchpoints to get a clear view of your customer service. Share feedback across all departments, including management, to help inform product and marketing decisions.

Reply to all reviews: Respond to both positive and negative reviews to show that you are an active member of the internet community. An empathetic response can turn a bad review into a good one.

Be upfront and outstanding: Communicate clearly and set service standards your team can understand and implement. Ensure your responses are clear, concise, and in a natural tone. Always be available online, 24/7, and make it easy for customers to contact you.

Offer a specific refund policy: A lenient refund policy can help build customer trust and assure them that you care about their experience. A guarantee can also help protect customers against risks.

Create a sense of urgency: Respond quickly to customer inquiries and complaints to create a sense of urgency. Make customers feel that their time is valued.

Clear communication channels: Make it easy for customers to communicate with you by providing multiple channels, such as email, call, or chat. Respond promptly and be transparent about your response time.

Show appreciation: Thank your customers for their loyalty and business. Offer rewards or discounts for repeat customers.

Be proactive: Anticipate potential customer issues and address them before they become problems. Use predictive analytics and customer insights to anticipate future needs.

Personalise your interactions: Use data and insights to personalise customer interactions. Offer tailored recommendations and personalised messages..

Offer self-service options: Customers can solve their own issues through self-service options, such as FAQs or chatbots.

Check out this webinar to know more about customer support –

Choose Verloop.io to Scale Support 

Suppose you want a surefire way to level up your customer support strategy Well, in that case, we introduce you to Verloop.io, the avant-garde operating system for customer support that’s taking the industry by storm. With Verloop.io’s state-of-the-art Conversational AI and Generative AI features, you can ensure top-notch customer satisfaction in a snap.

But that’s not all – we’re constantly pushing the boundaries to stay ahead of the curve with timely updates and innovative features to tackle your current and future support challenges.

So what are you waiting for? Schedule a demo with our team today!

See how Verloop.io helps 200+ businesses scale their support.
Schedule a Demo