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Automated IVR Calls: Upgrade Your IVR Set-up with conversational AI

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Automated IVR Calls: Upgrade Your IVR Set-up with conversational AI

Technology has transformed customer support and service with AI and Interactive Voice Response (IVR) systems at the forefront of it. These tech infrastructures let callers derive information from an automated system with a set menu. While IVR works best as a data giver, the limited scope of interaction has pushed many businesses to switch to a more conversational tool 

This often sparks comparisons such as IVR vs. Conversational AI, whereas the need of the hour is to combine the two to improve the service quality of call centres, client-focused businesses and notification systems. 

This article will dive deep into Automated IVR calls. Feel free to jump ahead to a section of your interest.

Table of Content:

  1. What is IVR?
  2. Where and how can IVR be used?
  3. What are the challenges faced by traditional IVR?
  4. What are the use cases of smart IVR with conversational AI?
  5. Why upgrade your IVR system with conversational AI?

What is IVR?

IVR, or interactive voice response, is a telephonic feature that interacts with callers and directs users to information by offering them options from a menu. Following that, it takes appropriate action based on the caller’s voice or keypad responses.

A conventional IVR service provider associates certain actions with different numbers on the keypad and plays a pre-recorded message telling the user the relevant information. It then processes specific number taps on the phone screen to come up with the next steps.

Over the past few years, it has revolutionised client-company relationships by providing an automated interface that’s active 24/7 – especially instilling modern functionality to call centres.  

Where and how can IVR be used?

There are plenty of ways to use IVR systems to enhance marketing and sales, boost client loyalty, improve agent productivity, and reduce costs if you work for a company where clients often call you. Some popular interactive voice response examples are as follows:

  • Relevant skimming down and redirection of callers in call centres to topic experts without wasting hours on their cell phones
  • Answering entry-level FAQs without any employee intervention
  • Helping callers avail agent support in the language of their preference and reducing friction
  • Carrying out low-cost marketing campaigns via telephonic exchanges using an existing database,

Earlier, conventional IVR seemed to work just fine for businesses, since customer expectations were lower and the scope of automation was limited. However, today the times are quite different. Traditional IVR system now poses a number of drawbacks that limit businesses from achieving higher efficiency and economies of scale.

Challenges faced by the traditional IVR Setup

A basic number-tapping IVR just doesn’t seem to make the cut with high digital competition and more advanced automation at our disposal. Let’s take a look at some of the IVR challenges

1. Lack of personalisation

Convenience and customisation are roadblocks to augmented modern user experiences. However, an IVR system is unable to answer questions that are not on a list of 5-6 pre-determined queries and cannot cater to unique customer needs. Thus, they redirect calls largely based on umbrella terms, reducing the accuracy and efficiency of the linked IVR call centre.

2. Overly mechanised exchange

One thing that puts people off of IVR is its overly robotic exchange methods. This makes for a subpar user experience and leads to people seeking help from company officials no matter how big or small their issues are. However, automated IVR built with voice recognition could help more people self-serve in a bidirectional interactive set-up.

3. Lengthy resolution process

The point of automation is to reduce customer waiting time, but IVR calls can sometimes be counterproductive. Callers have to wait around and hear lengthy telephonic instructions and go through various rounds of key tapping to either arrive at another monologue. 

Steps involved in traditional IVR vs conversational IVR

4. Confusing and irrelevant options

In an IVR call, the system narrates a plethora of options in a speedy manner. Listening through all of them and understanding their application to pick an option that best fits the user can become tiring. This leads to frustration as they have to listen through confusing listicles that may not even be useful for them.

The way forward: Use cases of automated IVR calls

Despite all the merits of IVR technology, an AI disruption is much needed for call centres to level up their voice terminal for users.

IVR and conversational AI, when blended, use the strengths of NLP and ML to produce interactions that are convincingly human-like and efficient. The speech-to-text and voice recognition feature lets clients express their concerns directly without scourging through options.

how automated ivr calls work

It helps companies collect client data better and humanises customer support like never before.

1. Lead generation

Making IVR the asset in their calls to action is an intriguing way sales reps can utilise the technology. For instance, when users call company helplines, the IVR can collect data regarding their preferences, current products owned by them and their potential needs. This way reps will have more info going into the sales call and be able to prioritise leads based on chances of conversion.

2. FAQ resolution

FAQs are primarily responsible for the high volume of calls – one of the biggest challenges in contact centres. IVR systems with AI answer these queries quickly and over a wide range of topics, bringing in only pertinent and offbeat questions to the human agents.

3. Feedback collection

AI-powered IVR helps companies retain customers and better their operations by receiving feedback via calls. This lets them carry out regular assessments without dedicating too much manpower, all the while building brand loyalty.

4. Updates and reminders

Companies can provide updates regarding upcoming deliveries, transactions, events, bookings and more using AI-supported IVR calls. They can send targeted reminders to ensure timely action. This helps them keep a large audience in the loop without building an entire team to execute the job.

5. Client database building

AI-backed IVR can be used by companies to build client databases via telephonic surveys pre-and post-sales. This can help businesses gain insights regarding future product launches and build a database of one-time/ returning customers. This collated data can help businesses predict future user demands and behavioural curls well in advance,

Advantages of AI-enhanced IVR: Why upgrade to automated IVR calls? 

If higher engagement and more interactive latitude weren’t the apparent reasons why automated IVR calls were your best bet, here are a few more!

1. Greater customer satisfaction

IVR with AI capabilities cuts waiting times and enables users to independently find the answers to frequent queries, resulting in more fruitful interactions. When supplemented with engaging voice tech built on powerful ASR, it lets clients feel more understood with less toiling. With quicker resolutions and fewer menu hops, your customers are more likely to drop the call delighted!

2. Increased agent efficiency

Clients that use AI-powered IVR calls can receive answers to their questions right away. This improves the effectiveness of the customer care system and lessens the workload on your team, which lets agents dedicate their productive time to where it’s essentially needed. Monotonous work is frustrating, and bored (yet overworked!) agents look for more cerebral stimulation. Conversational IVR helps your agents redirect their energy to areas of improvement that need the most attention.

3. Reduced operational costs 

The cost of providing customer service 24×7 can be reduced drastically by using different types of IVR (inbound and outbound) powered by AI. With the help of these technologies, fewer calls will need to be handled by live agents, and fewer callbacks, repeat calls, and escalations will occur. And so, it results in better workforce allocation and significantly reduced costs.

Automated IVR Calls: the next-gen interactive voice response system

For call centres and B2C businesses, Al-backed IVR benefits are never-ending. The technology helps you stay ahead of the curve while straightening out all communication channels. Verloop.io helps businesses champion customer support with its cost-effective, technically superior, and reliable automated IVR solutions built using state-of-art conversational AI. So if you’re ready to level up your firm, Verloop.io is the way to go.

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